Cohesion - Examples

Save electronic documents to SIMS .net instead of traditional paper based filing


	By saving electronic documents to SIMS .net instead of traditional paper based filing, student records are moved from filing cabinets drawers and miscellaneous boxes to a single point on the network from where they are quickly and easily retrieved. Electronic documents take up less space, are protected by network access and password protected within SIMS .net, are easily added to the disaster recovery archive and are recoverable on the network from anywhere with network access, within the school or offsite.


	Example You receive an email from a member of staff or a parent that needs to be saved to a pupil record. Previously you would have printed the email and archived a paper copy in the pupil’s file or browsed to the student record in SIMS .net and attached the email copied into Word. With RECORDLINKwriter just select the ‘Save As’ button on the toolbar in MS Outlook and save the email directly to the student’s record in SIMS .net.				Example You wish to send the same letter to every year 10 student and add a copy to each student record. Compose your letter in MS Word and print and distribute as normal. Use RECORDLINKwriter to save the letter directly from Word to each student record in one easy process. Selecting all year 10 students takes just a click of a mouse.


	• Save time with rapid archive and retrieve functions • Add new time saving functionality to SIMS .net • Centralise key information • Reduce paper usage				• Move away from paper based archiving to secure digital media • Improve and accelerate workflow and reduce response time • Protect document access by network permissions and SIMS .net log-ins